FORMS REQUIRED FOR DEAN'S OFFICE SIGNATURE
ON RESEARCH GRANT PROPOSALS
This checklist has been created to assist faculty, staff and students in routing proposals for review and approval in the UF system. This IS NOT a complete listing of all the items required by individual agencies, but is a listing of the minimal items necessary for Dean's Office review of requests for funding. Researchers should refer to specific application instructions and guidelines for a complete listing of items required for proposal submission.
Backup documents should be attached to the proposal submission in PeopleSoft by using the "Documents" section. Other forms that do not require an original signature can simply be attached as necessary and do not require scanning.
FORMS REQUIRED FOR DEAN'S OFFICE SIGNATURE Proposal routed via PeopleSoft system with appropriate sections completed, approvals obtained (PI, Co-PI's, Chairs, Colleges), including subaccount projects as appropriate, with backup items attached (see below for list).
**Note - At this time we will continue to accept proposals routed via "paper" using an appropriate DSR-1 form if there is a problem with the PeopleSoft workflow.Disclosure of Financial Conflict of Interest for ALL key personnel, including those participating on subcontracts. Cost Sharing or Faculty Effort and Cost Comittment letter - if applicable. Agency Cover Page or Administrative Information (see NOTE below). Abstract, Scope of Work or Project Description (see NOTE below), on agency forms. Finalized Budget and Budget Justification, including appropriate pages from subcontracting institution(s) (see NOTE below), on agency forms. PeopleSoft budget must be filled out with % effort and salary information for all UF personnel on the project (faculty, staff, students, TBA, consultants). This information must match the agency forms.
An internal worksheet with budget detail is required as well, if agency forms do not include such (i.e., modular grants, NRSA's, etc).Statement of Intent to Establish a Consortium), if applicable. Resources or Facilities Information (see NOTE below), on agency forms. Facilities and Administration (F&A) Cost Calculation (see NOTE below), on agency forms. If the sponsor not allow for Facilities and Administrative (F&A) costs, please include a scanned hardcopy or link to the sponsor guidelines in the PeopleSoft proposal. F&A distributions should also be completed on all projects set up for PeopleSoft sub-accounts (these will replace the former Memorandum of Understanding forms). PI should include up to six (6) keywords associated with the project in the PS Proposal section. NOTE: If Grants.gov submission DO NOT attach Adobe package that will be sent to agency. Instead, print above items, scan as one document and attached scanned document and put in "documents" section of Peoplesoft. Full routing through all levels can be accomplished using this method, without ANY risk that an unfinished Adobe package gets to NIH or other agencies.
NOTE: For other electronic submissions that are not in a "file" format, scanned copies of the electronic agency forms will be accepted.
Once the proposal has been approved via PeopleSoft at the PI, Department Chair, and College levels, the PI will still need to take any forms that require an original signature to DSR for processing. Examples include, but are not limited to, COI's, Cost Share Letters, Agency Cover Pages, Certifications, Statement of Intent, etc.
